Provider Risk Score by Project Report

This guide has been written to assist users with a BusinessObjects license in properly running the Provider Risk Score by Project Report. A guide on understanding this report is available here: Understanding the Provider Risk Score.

Running the Report

Report Path

Folders
> Public Folder
> missouri_live_folder
> Outcome Reports
> Provider Risk Score by Project

Recommended Export Format

Schedule to Microsoft Excel - Reports

Setting the Prompts

Prompt	Instructions
Select Federal Partner(s):	This prompt is for use by ICA System Administrators only. Leave the prompt blank unless otherwise instructed by an ICA team member.
Select Project(s):	Select the project(s) for which you wish to run the report. Note: If this prompt is completed, the "Select Reporting Group" prompt must be left to "none selected."
Select Reporting Group:	Select the reporting group for which you wish to run the report. Note: If this prompt is completed, the "Select Project(s):" prompt must be left incomplete (blank).
Select CoC Code:	This prompt is for use by ICA System Administrators only. Leave set to "none selected."
Select Program Type(s):	This prompt is for use by ICA System Administrators only. Leave the prompt blank unless otherwise instructed by an ICA team member.
Join split projects?	This prompt is available to allow users to determine whether grants/programs that were split into multiple projects (e.g., site-based and tenant-based, divided by CoC or region) should be grouped together within the report or reported as separate projects. In general, this should be left "no" unless generating the report for a purpose which requires a grant be reported as a single set of numbers instead of multiple numbers, in which case the prompt should be changed to "yes."
Show client names?	This prompt is available to allow users to determine whether the report needs to show client names on the Detail tab. In general, this should be left "no" unless generating the report for the purpose of checking individual client information and names are necessary, in which case the prompt should be changed to "yes."
Enter Start Date:	Enter the start date for the reporting period in M/d/yyyy format. For example, if you're running a report for 7/1/2020-6/30/2021, the date entered in this box would be 7/1/2020.
Enter End Date PLUS 1 Day:	Enter the date after the last date of the reporting period in M/d/yyyy format. For example, if you're running a report for 7/1/2020-6/30/2021, the date entered in this box would be 7/1/2021.
EDA Provider	If only one project is selected in "Select Project(s):" above, select the same project here. If more than one project is selected in "Select Project(s):" or a reporting group has been selected in "Select Reporting Group:", then select one of the projects within the selected projects or reporting group.

Reading the Report

This report has four tabs, each serving a specific purpose.

Important! Because the report contains identifying information (names), the report cannot be emailed (even within agencies) unless encrypted, nor can it be shared outside of the agency.

Summary

This tab shows the names of all the projects included in the report, along with the project type and calculated provider risk score for each project included in the report for the selected reporting period.

Provider Detail

This tab shows, in detail, the sum of total scores which was utilized to calculate the final provider risk score for each project. It shows the number of clients who met 0, 1, 2, 3, 4, or 5 of the criteria, the raw score, the client count, and the calculated risk score. More information about how the score is calculated is available in Understanding the Provider Risk Score.

Client Detail

This tab has a row for each individual age 18 or over and shows whether they met each of the five specific criteria as of their project entry.

Column	Notes
Chronic at Project Start	This column indicates whether the client met the HUD definition of Chronically Homeless according to the information entered into the HMIS for their prior living situation. Note: This column may show that a client, for whom the agency has documentation showing they were chronic at one time, was not chronic at the time of project start. The provider risk score report looks at whether the client met the chronic definition as of the day they entered the project, rather than whether the client has met the chronic definition at any time. For this reason, it may vary compared to the documentation the project has on hand.
Street Before Entry	This column will indicate "Yes" if the client's prior living situation at project start was Place Not Meant for Habitation. Otherwise, it will indicate "No."
Mental Health Disorder	This column will indicate "Yes" if the client's special needs assessment indicates the client has a mental health disorder. Otherwise, it will indicate "No."
Substance Use Disorder	This column will indicate "Yes" if the client's special needs assessment indicates that the client has a substance use disorder. Otherwise, it will indicate "No."
No Income at Start	This column will indicate "Yes" if the information in the system at project entry shows the client did not have income. If the client did have income, it will indicate "No."
Client Risk Score	This column will provide a total risk score for each individual client, ranging from 0 to 5.

Additional Information

This tab contains information about the report that can be utilized by ICA staff to determine whether the report was run properly by the user. If you seek assistance with this report from the ICA Missouri Helpdesk, please be prepared to read/send information off of this tab to the individual who assists you.

Need Assistance?

If you need assistance running the report, understanding the information in the report, or troubleshooting potential errors, please reach out to the ICA Missouri Helpdesk. Include the name and date of the BusinessObjects report as it appears in your BI Inbox in your request for assistance. Do not attach the report to any emails going to the helpdesk as the report contains personally identifying information and cannot be transmitted unless encrypted.