Project Entries through BoS Coordinated Entry Report (Side Door Report)

This report includes information about whether clients enrolled in HMIS-participating Rapid ReHousing (RRH) and Permanent Supportive Housing (PSH) projects in the Balance of State were referred to that project through Coordinated Entry. Many funders require that clients be referred to RRH and PSH projects through Coordinated Entry, and this report allows agencies to identify any clients who do not have a referral from Coordinated Entry recorded in HMIS. If a client was referred to the project through Coordinated Entry but does not have a referral recorded in HMIS, this report gives agencies an opportunity to follow up with their regional list holder to ensure that a referral is properly recorded.

Report Path

Folders
> Public Folder
> missouri_live_folder
> Balance of State CoC
> Project Entries through BoS Coordinated Entry

Recommended Export Format

Schedule to Microsoft Excel - Reports

Setting the Prompts

Prompt	Instructions
Enter value(s) for CoC Code(s):	Select "Balance of State" if running this report for the entire CoC. Otherwise, leave this prompt set to "none selected" or left incomplete (blank). Note: If this prompt is completed, the "Enter value(s) for CoC Codes(s):" prompt and the "Enter value(s) for Provider:" prompt must be left incomplete (blank).
Enter value(s) for Provider:	Select the project(s) for which you wish to run the report. Note: If this prompt is completed, the "Enter value(s) for CoC Codes(s):" prompt and the "Enter value(s) for Reporting Group" prompt must be left to "none selected" or left incomplete (blank).
Enter value(s) for Reporting Group:	Select the reporting group for which you wish to run the report. Note: If this prompt is completed, the "Enter value(s) for CoC Codes(s):" prompt and the "Enter value(s) for Provider:" prompt must be left incomplete (blank).
EDA Provider	If only one project is selected in "Enter value(s) for Provider:" prompt above, select the same project here. If more than one project is selected in "Enter value(s) for Provider:" or a reporting group has been selected in "Enter value(s) for Reporting Group:" prompt, then select one of the projects within the selected projects or reporting group. If using the "Enter value(s) for CoC Code(s):" prompt, leave this prompt set to "-Default Provider-" or left blank.
Enter effective date	Enter the date after the last date of the reporting period in M/d/yyyy format. For example, if you're running a report for 7/1/2020-6/30/2021, the date entered in this box would be 7/1/2021.
Enter Start Date:	Enter the start date for the reporting period in M/d/yyyy format. For example, if you're running a report for 7/1/2020-6/30/2021, the date entered in this box would be 7/1/2020.
Enter End Date PLUS 1 Day:	Enter the date after the last date of the reporting period in M/d/yyyy format. For example, if you're running a report for 7/1/2020-6/30/2021, the date entered in this box would be 7/1/2021.

Using the Report

This report has three tabs, each serving a specific purpose.

Summary Tab

This tab includes a complete list of all HMIS-participating Rapid ReHousing and Permanent Supportive Housing projects. Only the projects that appear on this tab in bold are required to participate in Coordinated Entry by their funder. This tab includes columns indicating the Project Name, the total Number of Entries into the project during the reporting period, the total Number of Entries with a CE Referral, and the Percentage of Entries with a CE Referral. For projects required to participate in Coordinated Entry, the Percentage of Entries with a CE Referral should be 100%.

Client Detail Tab

This tab provides a breakdown of all clients enrolled into HMIS-participating Rapid ReHousing and Permanent Supportive Housing projects during the reporting period. If your project is required to participate in Coordinated Entry, you will use the Client has CE Referral? column to identify any clients who do not have a CE Referral. If you determine that any clients who do not have a CE Referral recorded in HMIS actually were referred to the project through Coordinated Entry, please reach out to your regional list holder to ask them to record this referral in HMIS.

Additional Information

This tab contains information about the report that can be utilized by ICA staff to determine whether the report was run properly by the user. If you seek assistance with this report from the ICA Missouri Helpdesk, please be prepared to read/send information off of this tab to the individual who assists you.

Need Assistance?

If you need assistance running the report, understanding the information in the report, or troubleshooting potential errors, please reach out to the ICA Missouri Helpdesk. Include the name and date of the BusinessObjects report as it appears in your BI Inbox in your request for assistance. Do not attach the report to any emails going to the helpdesk as the report contains personally identifying information and cannot be transmitted unless encrypted.