Missouri Housing Trust Fund (MHTF) Data Collection

Required Data Elements

In addition to the HMIS Core Data Elements, MHTF grants require the collection of the following data elements.

Additional data element	Location data element is recorded in Community Services
Percent of AMI (0-25% or 26-50%)	MHDC MHTF/MoHIP Assessments (Entry/Exit tab)
Payee	Service Record
Monthly Rent (rental assistance component only)	Service Record
Service Code	Service Record
Amount of Financial Assistance	Service Record

Service Codes

The service codes and provider specific services in the right hand column are selected in Community Services to record each of the eligible activities in the left hand column.

Eligible Activities for MHTF Housing Assistance and MHTF Emergency Assistance	AIRS Service Code [Provider Specific Service]
Recurring Rental Assistance	Rent Payment Assistance
Last Month's Rent	Rent Payment Assistance [Last Month’s Rent]
Rental Arrears	Rent Payment Assistance [Rental Arrears]
Security Deposit	Rental Deposit Assistance
Utility Assistance	Utility Service Payment Assistance
Utility Deposits	Utility Deposit Assistance
Utility Arrears	Utility Arrearage Payment Plans
Application Fees	Rental Application Fee Payment Assistance
Hotel/Motel Voucher	Homeless Motel Vouchers
Essential Items: Groceries	Grocery Ordering/Delivery
Essential Items: Baby Care Items	Formula/Baby Food
Essential Items: Hygiene Items	Personal/Grooming Needs
Delivery Fees for Essential Items	Errand Running/Shipping Assistance
Phone Utility (Ongoing)	Telephone Service Payment Assistance
Phone Utility (Arrears)	Telephone Service Payment Assistance [Arrears]
Internet Utility (Ongoing)	Internet Service Payment Assistance
Internet Utility (Arrears)	Internet Service Payment Assistance [Arrears]
Renter's Insurance	Home Insurance

Eligible Activities for MHTF Emergency Assistance only	AIRS Service Code [Provider Specific Service]
Emergency Home Repair under $1,000	Home Maintenance and Minor Repair Services
Mortgage Assistance	Mortgage Payment Assistance
Mortgage Assistance (Arrears)	Mortgage Payment Assistance [Mortgage Arrears]

Recording MHTF Financial Assistance Services

Make sure you've set your Enter Data As and your back date. The client's entry into the project should have been recorded in the HMIS prior to recording any service transactions.
Make sure you are on the Head of Household's record, then click on Service Transactions.
On the Service Transaction Dashboard, click Add Service.
At the top of the Add Service screen, select all clients in the household as of the date the service is provided.
Ensure that the correct Service Provider is displayed and that your Start Date and End Date are correct. The start and end date fields should match the day the client was approved for this particular financial assistance.
Select the correct Service Type from the dropdown menu.
If you are documenting Last Month's Rent or Rental Arrears, select the correct option from the Provider Specific Service dropdown. If you are not documenting Last Month's Rent or Rental Arrears, skip this step.
Click Save & Continue.
Complete the MHDC Payee field by entering the name of the person or company to whom the check will be written.
Complete the Monthly Rent Amount field by entering the amount of the monthly rent stated in the client's lease.
Scroll down to Funding Sources and click Add Funding Source.
Select the appropriate funding source based upon the grant/component (see table below).
In the Amount box, enter the amount paid out of that fund.
Scroll down to Need Information and update the Need Status and Outcome of Need according to the client's situation.
Click Save & Exit.

Funding Sources

Grant/Component	Fund Name in ServicePoint
MHTF Emergency Assistance HP	MHTF Emergency Assistance
MHTF Housing Assistance RRH	MHTF Housing Assistance