Missouri Housing Trust Fund (MHTF) Data Collection
Required Data Elements
In addition to the HMIS Core Data Elements, MHTF grants require the collection of the following data elements.
| Additional data element | Location data element is recorded in ServicePoint |
| Percent of AMI (0-25% or 26-50%) | MHDC MHTF/MoHIP Assessments (Entry/Exit tab) |
| Payee | Service Record |
| Monthly Rent (rental assistance component only) | Service Record |
| Service Code | Service Record |
| Amount of Financial Assistance | Service Record |
Service Codes
The service codes and provider specific services in the right hand column are selected in ServicePoint to record each of the eligible activities in the left hand column.
| Eligible Activities for MHTF Housing Assistance and MHTF Emergency Assistance |
AIRS Service Code [Provider Specific Service] |
| Recurring Rental Assistance | Rent Payment Assistance |
| Last Month's Rent | Rent Payment Assistance [Last Month’s Rent] |
| Rental Arrears | Rent Payment Assistance [Rental Arrears] |
| Security Deposit | Rental Deposit Assistance |
| Utility Assistance | Utility Service Payment Assistance |
| Utility Deposits | Utility Deposit Assistance |
| Utility Arrears | Utility Arrearage Payment Plans |
| Application Fees | Rental Application Fee Payment Assistance |
| Hotel/Motel Voucher | Homeless Motel Vouchers |
| Essential Items: Groceries | Grocery Ordering/Delivery |
| Essential Items: Baby Care Items | Formula/Baby Food |
| Essential Items: Hygiene Items | Personal/Grooming Needs |
| Delivery Fees for Essential Items | Errand Running/Shipping Assistance |
| Phone Utility (Ongoing) | Telephone Service Payment Assistance |
| Phone Utility (Arrears) | Telephone Service Payment Assistance [Arrears] |
| Internet Utility (Ongoing) | Internet Service Payment Assistance |
| Internet Utility (Arrears) | Internet Service Payment Assistance [Arrears] |
| Renter's Insurance | Home Insurance |
| Eligible Activities for MHTF Emergency Assistance only |
AIRS Service Code [Provider Specific Service] |
| Emergency Home Repair under $1,000 | Home Maintenance and Minor Repair Services |
| Mortgage Assistance | Mortgage Payment Assistance |
| Mortgage Assistance (Arrears) | Mortgage Payment Assistance [Mortgage Arrears] |
Recording MHTF Financial Assistance Services
- Make sure you've set your Enter Data As and your back date. The client's entry into the project should have been recorded in the HMIS prior to recording any service transactions.
- Make sure you are on the Head of Household's record, then click on Service Transactions.
- On the Service Transaction Dashboard, click Add Service.
- At the top of the Add Service screen, select all clients in the household as of the date the service is provided.
- Ensure that the correct Service Provider is displayed and that your Start Date and End Date are correct. The start and end date fields should match the day the client was approved for this particular financial assistance.
- Select the correct Service Type from the dropdown menu.
- If you are documenting Last Month's Rent or Rental Arrears, select the correct option from the Provider Specific Service dropdown. If you are not documenting Last Month's Rent or Rental Arrears, skip this step.
- Click Save & Continue.
- Complete the MHDC Payee field by entering the name of the person or company to whom the check will be written.
- Complete the Monthly Rent Amount field by entering the amount of the monthly rent stated in the client's lease.
- Scroll down to Funding Sources and click Add Funding Source.
- Select the appropriate funding source based upon the grant/component (see table below).
- In the Amount box, enter the amount paid out of that fund.
- Scroll down to Need Information and update the Need Status and Outcome of Need according to the client's situation.
- Click Save & Exit.
Funding Sources
| Grant/Component | Fund Name in ServicePoint |
| MHTF Emergency Assistance HP | MHTF Emergency Assistance |
| MHTF Housing Assistance RRH | MHTF Housing Assistance |
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