MHDC Emergency Solutions Grant (ESG/MESG) Data Collection

Required Data Elements

In addition to the HMIS Core Data Elements, MHDC's ESG grants require the collection of the following data elements.

Additional data element	Location data element is recorded in ServicePoint
Contact (Street Outreach only)	Client Profile tab, HUD Entry/Interim/Exit Assessments
Date of Engagement (Street Outreach only)	HUD Entry/Interim/Exit Assessments
Disability Details	Special Needs Assessment
Domestic Violence Victim/Survivor	Special Needs Assessment
Payee	Service Record
Service Code	Service Record
Amount of Financial Assistance	Service Record

Service Codes

The service codes and provider specific services in the right hand column are selected in ServicePoint to record each of the eligible activities in the left hand column.

ESG Prevention and RRH Eligible Activities	AIRS Service Code / Provider Specific Service
Recurring Rental Assistance	Rent Payment Assistance
Last Month's Rent	Rent Payment Assistance / Last Month’s Rent
Rental Arrears	Rent Payment Assistance / Rental Arrears
Security Deposit	Rental Deposit Assistance
Utility Assistance	Utility Service Payment Assistance
Utility Deposits	Utility Deposit Assistance
Utility Arrears	Utility Arrearage Payment Plans
Moving Costs	Moving Services
Rental Application Fees	Rental Application Fee Payment Assistance
Additional ESG RRH Only Eligible Activities
Temporary Storage Fees (up to 3 months)	Household Goods Storage

MHDC ESG Street Outreach Eligible Activities	AIRS Service Code
Emergency Food	Emergency Food
Clothing	Clothing
Medical Dressing and Wound Care	Medical Dressing
Prescription Expense Assistance for Psychotropic Medication	Prescription Expense Assistance
Outpatient Treatment of Mental Health Conditions	Counseling Services
Evaluation and Diagnosis of Mental Health Conditions, Including Assessment for Psychotropic Medication	Clinical Psychiatric Evaluation
Transportation Expense Assistance to Emergency Shelter or Other Service Facility	Bus Fare

Recording MHDC ESG Financial Assistance Services

Make sure you've set your Enter Data As and your back date. The client's entry into the project should have been recorded in the HMIS prior to recording any service transactions.
Make sure you are on the Head of Household's record, then click on Service Transactions.
On the Service Transaction Dashboard, click Add Service.
At the top of the Add Service screen, select all clients in the household as of the date the service is provided.
Ensure that the correct Service Provider is displayed and that your Start Date and End Date are correct. The start and end date fields should match the day the client was approved for this particular financial assistance.
Select the correct Service Type from the dropdown menu.
If you are documenting Last Month's Rent or Rental Arrears, select the correct option from the Provider Specific Service dropdown. If you are not documenting Last Month's Rent or Rental Arrears, skip this step.
Click Save & Continue.
Complete the MHDC Payee field by entering the name of the person or company to whom the check will be written.
Complete the Monthly Rent Amount field by entering the amount of the monthly rent stated in the client's lease.
Scroll down to Funding Sources and click Add Funding Source.
Select the appropriate funding source based upon the grant/component (see table below).
In the Amount box, enter the amount paid out of that fund.
Scroll down to Need Information and update the Need Status and Outcome of Need according to the client's situation.
Click Save & Exit.

Funding Sources

Grant/Component	Fund Name in ServicePoint
ESG Prevention	ESG Prevention
ESG Rapid Rehousing	ESG Rapid ReHousing
ESG Street Outreach	ESG Street Outreach