RHYMIS Export Workflow

Note: Before creating your RHY export, you must ensure that your data meets the minimum completeness threshold by reviewing the 0263 - RHY Data Completeness-Quality Report - v3 in BusinessObjects. Contact the helpdesk for guidance on how to run this report.

To run the report in Community Services

1. Select Reports on the right hand menu to open the Report

   

2. Under Provider Report, click on Rhymis Export

   

3. Click Start New Export

   

4. Add a Name to the report (Per FYSB requirements the naming convention is as follows Grant ID_Project Name_Project Type_Fiscal Year_ User Name)               

   1. Optional: Add a description    

      

5. Entry Data Type: select RHY and/or HUD, as appropriate
6.  Provider Type: select Provider or Reporting Group, as appropriate    
   1. If your project is a RHY Transitional Living Program that is separate in HMIS by "scatter" or "site" housing type, please select Reporting Group
7. Choose the Provider or the Reporting Group

   1. If your project is a RHY Transitional Living Program that is separate in HMIS by "scatter" or "site" housing type, search the reporting groups by your Agency's name to find the RHY Transitional option.

      

8. Enter the appropriate Start Date
9. Enter the appropriate End Date
10. Click Run Export

Periodically click refresh to update the Status column until the status says Complete.

To export the Community Services report

1. Click on the magnifying glass to view the Export Details

   

2. Click Download Results to export the data

   

3. Save the .zip file to your computer and label with the FYSB approved naming convention  (Grant ID_Project Name_Project Type_Fiscal Year_ User Name)
4. The .zip export contains 17 .csv files. Do not change any of the data in these files or the names of these files.
5. Upload the .zip file to RHYMIS Repository per FYSB guidance

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