Supportive Services for Veteran Families (SSVF) Data Collection
SSVF Data Collection Requirements
In addition to the HMIS Core Data Elements, SSVF providers also are required to collect and enter the following data elements.
| Additional data element | Location data element is recorded in Community Services |
| Veteran's Information | SSVF Rapid Rehousing Entry Assessment SSVF Prevention Entry Assessment |
| Percent of AMI (SSVF Eligibility) | SSVF Rapid Rehousing Entry Assessment SSVF Prevention Entry Assessment |
| Last Permanent Address | SSVF Rapid Rehousing Entry Assessment SSVF Prevention Entry Assessment |
| VAMC Station Number | SSVF Rapid Rehousing Entry Assessment SSVF Prevention Entry Assessment |
| SSVF HP Targeting Criteria (Prevention Only) | SSVF Prevention Entry Assessment |
| Connection with SOAR | SSVF Rapid Rehousing Entry, Update and Exit Assessments SSVF Prevention Entry, Update and Exit Assessments |
| Last Grade Completed | SSVF Rapid Rehousing Entry and Exit Assessments SSVF Prevention Entry and Exit Assessments |
| Employment Status | SSVF Rapid Rehousing Entry, Update and Exit Assessments SSVF Prevention Entry, Update and Exit Assessments |
| Domestic Violence History | SSVF Rapid Rehousing Entry and Update Assessments SSVF Prevention Entry and Update Assessments |
| Services Provided (SSVF) | Service Transaction Record |
| Financial Assistance (SSVF) | Service Transaction Record |
SSVF Services Crosswalk
| SSVF General Service | HMIS Service Description |
| SSVF Specific Service | |
| Outreach Services | Outreach |
| [No Specific Services] | |
| Case Management Services | Case/Care Management |
| [No Specific Services] |
|
| Assistance Obtaining VA Benefits | |
| VA Vocational and Rehabilitation Counseling | Vocational Rehabilitation |
| Employment and Training Services | Training and Employment Programs |
| Education Assistance | Education |
| Health Care Services | Health Care |
| Assistance Obtaining/Coordinating Other Public Benefits | |
| Health Care Services | Health Care |
| Daily Living Services | Life Skills Education |
| Personal Financial Planning Services | Personal Financial Counseling |
| Transportation Services | Transportation |
| Income Support Services | General Benefits Assistance Veteran Benefits Assistance |
| Fiduciary and Representative Payee Services | Representative Payee Services |
| Legal Services - Child Support | Child Support Assistance/Enforcement |
| Legal Services - Eviction Prevention | Eviction Prevention Legal Assistance |
| Legal Services - Outstanding Fines and Penalties | Criminal and Civil Fine Collection Offices |
| Legal Services - Restore/Acquire Driver's License | Driver License Reinstatement Assistance Driver Licenses |
| Legal Services - Other | Legal Services |
| Child Care | Child Care Providers |
| Housing Counseling | Housing Counseling |
| Direct Provision of Other Public Benefits | |
| Personal Financial Planning Services | Personal Financial Counseling |
| Transportation Services | Transportation |
| Income Support Services | General Benefits Assistance Veteran Benefits Assistance |
| Fiduciary and Representative Payee Services | Representative Payee Services |
| Legal Services - Child Support | Child Support Assistance/Enforcement |
| Eviction Prevention | Eviction Prevention Legal Assistance |
| Outstanding Fines and Penalties | Criminal and Civil Fine Collection Offices |
| Restore/Acquire Driver's License | Driver License Reinstatement Assistance Driver Licenses |
| Legal Services - Other | Legal Services |
| Child Care | Child Care Providers |
| Housing Counseling | Housing Counseling |
| Other Approved Supportive Service | Individual and Family Support Services |
| [No Specific Services] |
|
| Extended Shallow Subsidy | Benefits Screening |
| [No Specific Services] | |
| Returning Home | Benefits Screening |
| [No Specific Services] | |
| Rapid Resolution | Benefits Screening |
| [No Specific Services] |
SSVF Financial Assistance Crosswalk
| SSVF Financial Assistance | HMIS Service Description |
| Rental assistance | Rent Payment Assistance |
| Utility fee payment assistance | Utility Assistance |
| Security deposit | Rental Deposit Assistance |
| Utility deposit | Utility Deposit Assistance |
| Moving costs | Moving Expense Assistance |
| Transportation services: tokens/vouchers | Transportation Passes |
| Transportation services: vehicle repair/maintenance | Automotive Repair and Maintenance |
| Child Care | Child Care Providers |
| General housing stability assistance - emergency supplies | Personal Goods/Services |
| General housing stability assistance - other | Job Readiness Household Goods General Relief |
| Emergency housing assistance | Housing/Shelter |
| Shallow Subsidy - rental assistance | Rent Payment Assistance |
Recording SSVF Service Transactions
- Make sure you've set your Enter Data As and your back date. The client's entry into the project should have been recorded in the HMIS prior to recording any service transactions.
- Within the client record, click on Service Transactions.
- On the Service Transaction Dashboard, click Add Service.
- Select appropriate household member:
- If the service benefits the entire household, select only the head of household.
- If the service benefits a specific household member (other than the head of household), you will need to switch to that household member's file to record the service for that client only.
- Ensure that the correct Service Provider is displayed and that your Start Date and End Date are correct. The start and end date fields should match the day the client was approved for this particular financial assistance.
- Select the correct Service Type from the dropdown menu. Refer to the "HMIS Service Description" columns above to determine the appropriate type of service to select.
- Click Save & Continue.
- Complete the SSVF-specific fields: (Note: SSVF Service and SSVF Financial Assistance must never be recorded in the same service transaction! There must be a separate service transaction record for each instance of services and financial assistance provided.)
- If recording a general service, select the appropriate service in the Type of SSVF Service dropdown. Refer to the "SSVF Services Crosswalk" above to determine the appropriate selection, OR
- If recording financial assistance, select the appropriate financial assistance type in the SSVF Financial Assisstance Type and enter the amount in the SSVF Financial Assistance Amount. Refer to the "SSVF Financial Assistance Crosswalk" above to determine the appropriate selection.
- There is no need to record the fund source used for SSVF-related financial assistance.
- Scroll down to Need Information and update the Need Status and Outcome of Need according to the client's situation.
- Click Save & Exit.
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