Runaway and Homeless Youth (RHY) Data Collection

RHY Data Collection Requirements

In addition to the HMIS Core Data Elements, RHY providers also are required to collect and enter the following data elements.

Additional data element	Location data element is recorded in Community Services
Contact	Client Profile tab, RHY Street Outreach Entry/Interim/Exit Assessment
Date of Engagement	RHY Street Outreach Entry or Interim Assessment (if applicable)
RHY Basic Center Program Status	RHY BCP Emergency Shelter Entry Assessment RHY BCP Prevention Entry Assessment
Employment/School Status	RHY BCP Emergency Shelter Entry/Exit Assessment RHY BCP Prevention/Transitional Housing Entry/Exit Assessment
Health Status (general, dental, mental)	RHY BCP Emergency Shelter Entry/Exit Assessment RHY BCP Prevention/Transitional Housing Entry/Exit Assessment
Pregnancy Status	RHY BCP Emergency Shelter Entry/interim Assessment RHY BCP Prevention/Transitional Housing Entry/Interim Assessment RHY Street Outreach Entry/Interim Assessment
History of child welfare/foster care system involvement	RHY BCP Emergency Shelter Entry Assessment RHY BCP Prevention/Transitional Housing Entry Assessment
History of Juvenile Justice system involvement	RHY BCP Emergency Shelter Entry Assessment RHY BCP Prevention/Transitional Housing Entry Assessment
Family Critical Issues	RHY BCP Emergency Shelter Entry Assessment RHY BCP Prevention/Transitional Housing Entry Assessment
RHY Referral Source	RHY BCP Emergency Shelter Entry Assessment RHY BCP Prevention/Transitional Housing Entry Assessment
Commercial Sexual Exploitation/Sex Trafficking	RHY BCP Emergency Shelter Exit Assessment RHY BCP Prevention/Transitional Housing Exit Assessment RHY Street Outreach Exit Assessment
Labor Exploitation/Trafficking	RHY BCP Emergency Shelter Exit Assessment RHY BCP Prevention/Transitional Housing Exit Assessment RHY Street Outreach Exit Assessment
Counseling	RHY BCP Emergency Shelter Exit Assessment RHY BCP Prevention/Transitional Housing Exit Assessment
Safe and appropriate exit	RHY BCP Emergency Shelter Exit Assessment RHY BCP Prevention/Transitional Housing Exit Assessment
Project Completion Status	RHY BCP Emergency Shelter Exit Assessment RHY BCP Prevention/Transitional Housing Exit Assessment
Project Aftercare	RHY BCP Emergency Shelter Exit Assessment RHY BCP Prevention/Transitional Housing Exit Assessment
Services Provided (RHY)	RHY BCP Emergency Shelter, RHY BCP Prevention, RHY Transitional Housing

RHY Services Crosswalk

RHY General Service	HMIS Service Description
Community Service/Services Learning	Community Service Work Programs or Service Learning Programs
Criminal Justice/Legal Services	Criminal Justice and Legal Services
Education	Education
Employment and Training Services	Training and Employment Programs
Health/Medical Care Services	Health Care Services
Home-based Services	At Risk/Homeless Housing Related Assistance Programs
Life Skills Training	Life Skills Education
Parenting Education for youth with children	Teen Expectant/New Parent Assistance
Post-Natal Care	Newborn care (wellness exams, immunizations) Pediatric Evaluations
Post-natal care for mother	Postpartum Care
Prenatal Care	Prenatal Care
STD Testing	Sexually Transmitted Disease Screening
Street-based Services	Street Outreach Programs
Substance Abuse Treatment	Substance Use Disorder Services
Substance Abuse ED/Prevention Services	Substance Use Disorder Education/Prevention

Recording RHY Specific Service Transactions

Make sure you've set your Enter Data As and your back date. The client's entry into the project should have been recorded in the HMIS prior to recording any service transactions.
Within the client record, click on Service Transactions.
On the Service Transaction Dashboard, click Add Service.
Ensure that the correct Service Provider is displayed and that your Start Date and End Date are correct. The start and end date fields should match the day the client was approved and provided for this particular service assistance.
Select the correct Service Type from the dropdown menu. Refer to the "HMIS Service Description" columns above to determine the appropriate type of service to select.
Click Save & Continue.
Select the appropriate service in the Type of RHY Service dropdown. Refer to the "RHY Services Crosswalk" above to determine the appropriate selection.
Scroll down to Need Information and update the Need Status and Outcome of Need according to the client's situation.
Click Save & Exit.