Housing Opportunities for Persons with AIDS (HOPWA) Data Collection

HOPWA Data Collection Requirements

In addition to the HMIS Core Data Elements, HOPWA providers also are required to collect and enter the following data elements.

Additional data element	Location data element is recorded in Community Services
Health Insurance - Reason Not Covered	Health Insurance Sub-Assessment (HUD Verification) within CoC/ESG/HOPWA Entry, Update, and Exit Assessments
Disability Details	HOPWA Special Needs Assessment
Domestic Violence History	HOPWA Special Needs Assessment
Medical Assistance	HOPWA Special Needs Assessment
T-cell (CD4) and Viral Load	HOPWA Special Needs Assessment
Housing Assessment at Exit	CoC/ESG/HOPWA Exit Assessment
Services Provided (HOPWA)	Service Record
Financial Assistance (HOPWA)	Service Record

HOPWA Services Crosswalk

HOPWA Service Description	HMIS Service Description
Adult day care and personal assistance	Adult Day Programs
Case management	Case/Care Management
Child care	Child Care Providers
Criminal justice/legal services	Criminal Justice and Legal Services
Education	Education
Employment and training services	Training and Employment Programs
Food/meals/nutritional services	Food Meals
Health/medical care	Health Care
Life skills training	Life Skills Education
Mental health care/counseling	Mental Health Support Services
Outreach and/or engagement	Outreach Programs
Substance abuse services/treatment	Substance Abuse Services
Transportation	Transportation
Other HOPWA funded service	[Varies]

HOPWA Financial Assistance Crosswalk

HOPWA Financial Assistance	HMIS Service Description
Rental assistance	Rent Payment Assistance
Security deposits	Rental Deposit Assistance
Utility payments	Utility Assistance
Utility deposits	Utility Deposit Assistance
Mortgage assistance	Mortgage Payment Assistance

Recording HOPWA Service Transactions

Make sure you've set your Enter Data As and your back date. The client's entry into the project should have been recorded in the HMIS prior to recording any service transactions.
Within the client record, click on Service Transactions.
On the Service Transaction Dashboard, click Add Service.
Select appropriate household members:
1. If the service benefits the entire household, you can select the entire household or only the head of household.
2. If the service benefits a specific household member (other than the head of household), you will need to switch to that household member's file to record the service.
Ensure that the correct Service Provider is displayed and that your Start Date and End Date are correct. The start and end date fields should match the day the client was approved for this particular financial assistance.
Select the correct Service Type from the dropdown menu. Refer to the "HMIS Service Description" columns above to determine the appropriate type of service to select.
Click Save & Continue.
Complete the HOPWA-specific fields:
1. If recording a general service, select the appropriate service in the Type of HOPWA Service dropdown. Refer to the "HOPWA Services Crosswalk" above to determine the appropriate selection.
2. If recording financial assistance, select the appropriate financial assistance type in the HOPWA Financial Assistance Type and enter the amount in the HOPWA Financial Assistance Amount. Refer to the "HOPWA Financial Assistance Crosswalk" above to determine the appropriate selection.
There is no need to record the fund source used for HOPWA-related financial assistance.
Scroll down to Need Information and update the Need Status and Outcome of Need according to the client's situation.
Click Save & Exit.