Data Timeliness for Entries Report

This report shows the data entry timeliness of all entries created during the reporting period. Data timeliness is defined as the number of days between the project start date and the date the information was put into the system. The report can be used to help your agency monitor compliance with the data entry timeliness requirement of your CoC.

A guide on understanding timeliness reports is available here: Understanding Timeliness Reports.

Running the Report

Report Path

Folders
> Public Folder
> missouri_live_folder
> Data Quality and Completeness Reports
> Data Timeliness for Entries

Recommended Export Format

Schedule to Microsoft Excel - Reports

Setting the Prompts

Prompt	Instructions
Select Federal Partner(s):	This prompt is for use by ICA System Administrators only. Leave blank.
Select Project(s):	Select the project(s) for which you wish to run the report. Note: If this prompt is completed, the "Select Reporting Group:" prompt must be left to "none selected" or left incomplete (blank).
Select Reporting Group:	Select the reporting group for which you wish to run the report. Note: If this prompt is completed, the "Select Project(s):" prompt must be left to "none selected" or left incomplete (blank).
Select CoC Code:	This prompt is for use by ICA System Administrators only. Leave set to "none selected."
Select Project Type(s):	This prompt is for use by ICA System Administrators only. Leave blank.
Join split projects?	This prompt is available to allow users to determine whether grants/programs that were split into multiple projects (e.g., site-based and tenant-based, divided by CoC or region) should be grouped together within the report or reported as separate projects. In general, this should be left "no" unless generating the report for a purpose that requires a grant to be reported as a single set of numbers instead of multiple numbers, in which case the prompt should be changed to "yes."
Show client names?	This prompt is available to allow users to determine whether the report needs to show client names on the Detail tab. In general, this should be left "no" unless generating the report for the purpose of checking individual client information and names are necessary, in which case the prompt should be changed to "yes."
Enter Start Date:	Enter the start date for the reporting period in m/d/yyyy format. For example, if you're running a report for 07/01/2021-06/30/2022, the date entered in this box would be 07/01/2021.
Enter End Date PLUS 1 Day:	Enter the date after the last date of the reporting period in m/d/yyyy format. For example, if you're running a report for 07/01/2021-6/30/2022, the date entered in this box would be 07/01/2022.
EDA Provider	If only one project is selected in "Select Project(s):" above, select the same project here. If more than one project is selected in "Select Project(s):" or a reporting group has been selected in "Select Reporting Group:", then select one of the projects within the selected projects or reporting group.

Using the Report

This report has five tabs, each serving a specific purpose.

Important! If the "Show client names?" prompt is set to "Yes," then the report cannot be emailed (even within agencies) unless encrypted because it contains directly identifying information, nor can it be shared outside of the agency. If the "Show client names?" prompt is set to "No," caution must still be exercised as the information in the report could be used to indirectly identify individual clients.

Average & Median

This tab shows the names of all the projects included in the report, along with the project type and average and median data entry delays in days for each project.

Within 0-1 Days

This tab uses the timeliness standard set by the St. Louis City and St. Louis County CoCs. This tab shows the names of all the projects included in the report, along with the project type and number and percent of entries that were entered between 0-1 day after the project start date.

Within 0-3 Days

This tab uses the timeliness standard set by the Balance of State, Joplin, Springfield, and St. Joseph CoCs. This tab shows the names of all the projects included in the report, along with the project type and number and percent of entries that were entered between 0-3 days after the project start date.

Client Detail

This tab has a row for each entry created in the project along with the client ID, name, project name, user creating the entry, project type abbreviation, entry date, entry date creation date, and data entry delay in days.

Additional Information

This tab contains information about the report that can be utilized by ICA staff to determine whether the report was run properly by the user. If you seek assistance with this report from the ICA Missouri Helpdesk, please be prepared to read/send information off of this tab to the individual who assists you.

Need Assistance?

If you need assistance running the report, understanding the information in the report, or troubleshooting potential errors, please reach out to the ICA Missouri Helpdesk. Include the name and date of the BusinessObjects report as it appears in your BI Inbox in your request for assistance. Do not attach the report to any emails going to the helpdesk as the report contains personally identifying information and cannot be transmitted unless encrypted.