Data Monitoring Reports Summary
When developing a data monitoring plan for your agency, it is important to include a variety of reports for each of your projects to ensure data is thoroughly reviewed. In addition to running reports that look specifically at client data, the ROI Records Validation Report should be included in all data monitoring plans and Entry/Exit Providers should include the Data Entry Timeliness report. Please carefully review the list of reports below to determine other reports that need to be part of your data monitoring plan based on the Target Provider.
| Target Provider(s) | Report Path |
Report Name (tip sheet linked, if available) | Description |
| All Providers | Folders> Public Folder> missouri_live_folder> Data Quality and Completeness Reports> ROI Records Validation Report | ROI Records Validation Report | Report shows the Release of Information (ROI) information recorded for all clients with an active enrollment in the selected project as of the date the report is run. It is intended to help agencies identify clients who are missing an ROI, have an expired ROI, or who have ROIs that will be expiring soon. While a single paper ROI can be collected for the entire household, all members of a household must have an ROI recorded in ServicePoint, and there must be a ROI for every project that served the client/household. |
| All Providers | Folders> Public Folder> missouri_live_folder> Data Quality and Completeness Reports> HoH and Client Location DQ Report | Head of Household (HoH) and Client Location DQ Report | Report checks data quality for two important data elements: Relationship to Head of Household and Client Location (CoC). Both data elements are critical for general data quality and for accurate submissions for federal reports. This report can be used to help your agency monitor your data quality on these data elements. |
| All Entry/Exit Providers | Folders> Public Folder> missouri_live_folder> Data Quality and Completeness Reports> Data Quality Report Card (EE) | Data Quality Report Card (EE) | Data completeness monitoring tool that produces a letter grade for the system and individual providers. Prompts allow the user to specify a date range and to select the provider(s) on which to base the report. The report includes a detail section to assist users in finding and fixing data entry omissions. |
| All Entry/Exit Providers | Folders> Public Folder> missouri_live_folder> Program Rosters> Program Roster with Data from Entry Date | Program Roster Report | Lists clients by name and ID that are enrolled in a project during the specified date range. A good report to review to ensure clients have been enrolled and discharged as needed. |
| All Entry/Exit Providers | Folders> Public Folder> missouri_live_folder> Data Quality and Completeness Reports> Data Timeliness for Entries | Data Entry Timeliness | Report looks at number of days between the client's Entry Date and the date information was added to the system by each user. |
| Service Providers | Folders> Public Folder> missouri_live_folder> Data Quality and Completeness Reports> Data Timeliness for Services | Data Timeliness for Services Report | Report looks at number of days between the service start date and the date information was added to the system by each user. |
| Service Providers | Folders> Public Folder> missouri_live_folder> Data Quality and Completeness> Services Provided Report | Services Provided Report | Report provides basic information about clients with service transactions recorded during the report date range and includes some general information about services provided: Service Start Date, Service Code, and Description. It also includes Funding Source and Amount for all providers, except SSVF, PATH, and RHY. |
| Street Outreach/Supportive Service Providers | Folders> Public Folder> missouri_live_folder> Data Quality and Completeness Reports> Last Date of Contact Report for Street Outreach and Supportive Services Projects | Last Date of Contact Report for Street Outreach and Supportive Services Projects | Report allows you to review contacts recorded and identify clients without contacts recorded. Clients who have not been contacted within 90 days must be exited from the project. |
| RRH/PSH Providers | Folders> Public Folder> missouri_live_folder> Data Quality and Completeness Reports> RRH/Permanent Housing Move-In Dates | RRH/Permanent Housing Move-In Dates Report | Report allows you to review Housing Move-in Date for all household members. |
| Night-by-Night Emergency Shelters | Folders> Public Folder> missouri_live_folder> Data Quality and Completeness Reports> NbN Shelter Clients with Exit Errors | Night-by-Night (NbN) Shelter Clients with Exit Errors | Report allows you to review which clients need to be exited from a Night-by-Night (NBN) shelter and to confirm that those who have been exited were done so correctly. |
| Night-by-Night Emergency Shelters | Folders> Public Folder> missouri_live_folder> Data Quality and Completeness Reports> NbN Shelter Clients without Entries or Shelter Stays |
Night-by-Night (NbN) Shelter Clients without Entries | Report allows you to review clients who have stayed at Night-by-Night shelters and need to have an Entry/Exit created or clients who have an Entry/Exit recorded in a Night-by-Night shelter and need to have a Shelter Stay recorded or have their Entry/Exit deleted. |
| CoC-funded Projects | Home Page> Reports> Provider Reports | CoC-APR | Performance report submitted to HUD annually through Sage. A user guide for the CoC-APR is also available here. |
| ESG/MHTF | Home Page> Reports> Provider Reports | ESG CAPER | Submitted to MHDC quarterly and annually for ESG and annually for MHTF/MoHIP. |
| ESG/MHTF | Folders> Public Folder> missouri_live_folder> Funding-Specific Reports> MHDC Reports> Billing/Roster Reports | MHDC Billing Reports | Carefully review the MHDC Billing Reports guide to determine the correct report(s) to run based on grant/component. Submitted to MHDC for billing purposes. Agencies are strongly encouraged to run the MHDC Detail/Audit Reports first and fix any errors that may be present. |
| ESG/MHTF | Folders> Public Folder> missouri_live_folder> Funding-Specific Reports> MHDC Reports> Detail/Audit Reports | MHDC Detail/Audit reports contain client names and are to be kept internally. Run the appropriate detail/audit report prior to generating final billing reports to check for errors. Once all errors are corrected, also generate and print/keep digitally the detail/audit report for reference during MHDC audits. | |
| PATH | Home Page> Reports> Provider Reports> PATH | PATH | PATH export submitted to DMH annually and upon request from the PATH State Contact. |
| RHY | Folders> Public Folder> missouri_live_folder> Funding-Specific Reports> RHY Reports> ICA MO RHY Report | ICA MO RHY Report | Report allows agencies to review RHY-specific data elements and is intended to be used for both data quality and to assess program outcomes. This report includes only RHY clients who are the Head of Household. |
| RHY | Folders> Public Folder> missouri_live_folder> Funding-Specific Reports> RHY Reports> ICA MO RHY Services Report | ICA MO RHY Services Report | Report allows agencies to review RHY-specific data elements and is intended to be used for both data quality and to assess program outcomes. This report includes only RHY clients who are the Head of Household. |
| RHY | Folders> Public Folder> missouri_live_folder> Funding-Specific Reports> RHY Reports> ICA MO RHY Aftercare Report | ICA MO RHY Aftercare Report | Report allows agencies to review RHY-specific data elements and is intended to be used for both data quality and to assess program outcomes. This report includes only RHY clients who are the Head of Household. |
| RHY | Home Page > Reports > Custom Reports> Rhymis Export | Rhymis Export | The RHY export is uploaded to RHYPoint twice a year. |
| SSVF | Folders> Public Folder> missouri_live_folder> Funding Specific Reports> SSVF Report> SSVF DQ Report | SSVF DQ Report | This report allows SSVF providers to monitor the data quality for additional data elements that are required only for SSVF providers (e.g., VAMC number, Education and Employment information, etc.) |
| SSVF | Folders> Public Folder> missouri_live_folder> Funding Specific Reports> SSVF Reports> SSVF Services Provided Report | SSVF Services Provided Report | Report provides a list of client demographics and services entered for the selected provider(s) within the designated report date range. |
| SSVF | Home Page > Reports > Custom Reports> SSVF Export | SSVF Export |
The SSVF export is uploaded monthly to the VA repository by ICA. |